How to backup the Microsoft Money file

Backing up your Microsoft Money file is an essential part of managing your data. For many people, the Money file is the most important file on their machine.

The simplest way to backup the file is to simply copy it. Your Money file is the one with an extension of .MNY and typically lives in your 'My Documents' folder (see Article 324 for details on how to locate it).

At any point when you are running Microsoft Money, or when closing it down, you can create a backup. Use the File>Backup option to create one before you do something you might need to revert from (such as an archive, a large set of deletions, running file repairs etc.). This will create a backup file with an extension of .MBF. (You can achieve the same effect by pasting money://tool/backup into your browser).

You should also automate the backup options to get Microsoft Money to create a backup when shutting down. This can be activated by pressing Tools->Settings and selecting Backup Options.

Backup options in Microsoft Money 2005 and earlier

In this window, you can specify the location of the backup on shutdown, and also the location of a removable storage backup. Using both options is recommended. Choose the 'compress my file' option if your disk space is limited - this will extend the amount of time it takes to create your backup though (but helps if you subsequently backup to an online storage facility, such as OneDrive or Google Drive. The window looks slightly different in Microsoft Money 2006 - see Article 212 for the Microsoft Money 2006 options.

More information on backups can be found in Article 199.

Category: FileManagement

Keywords: backup